How to count and sum cells based on background color in Excel? (2023)

FAQs

How to count and sum cells based on background color in Excel? ›

Insert the code of the CountCellsByColor function in your workbook. In a cell where you want the result to appear, start typing the formula: =CountCellsByColor( For the first argument, enter the range in which you want to count colored cells. For the second argument, supply the cell with the target color.

Insert the code of the CountCellsByColor function in your workbook. In a cell where you want the result to appear, start typing the formula: =CountCellsByColor( For the first argument, enter the range in which you want to count colored cells. For the second argument, supply the cell with the target color.

To do that you need to create a custom function using VBA that works like a COUNTIF function and returns the number of cells for the same color. You will follow the syntax: =CountFunction(CountColor, CountRange) and use it like other regular functions. Here CountColor is the color for which you want to count the cells.

The COUNTIF formula counts the number of cells in the named range corresponding to the background color. Review the number is gives you. Repeat this process for any other colors you want to count.

If you want to highlight duplicate cells or entire rows containing duplicate entries, you can create conditional formatting rules based on the COUNTIF formulas, as demonstrated in this tutorial - Excel conditional formatting formulas to highlight duplicates.

By using the COUNTIF function or conditional formatting, you can easily count the number of cells with a specific text color.

Click Home > Conditional Formatting > Add New Rule.

In the New Formatting Rule dialog box, click Use a formula to determine which cells to format. Under Format values where this formula is true, type the formula: “=VLOOKUP(B3,$H$3:$I$10,2,FALSE) < D3” Click Format. In the Color box, select Red.

In the "New Formatting Rule" dialog, select the option "Use a formula to determine which cells to format". Then enter one of the following formulas in the "Format values where this formula is true" field: =IsBlank()- to change the background color of blank cells.

Excel helps us to subtotal by color in an efficient manner. We can use the SUMIF function to perform subtotal by color in Excel. It helps to add cells based on numbers, dates, and text matching certain criteria.

How do sum ifs work? ›

The SUMIFS function, one of the math and trig functions, adds all of its arguments that meet multiple criteria. For example, you would use SUMIFS to sum the number of retailers in the country who (1) reside in a single zip code and (2) whose profits exceed a specific dollar value.

On the Data tab, click Filter. in the column that contains the content that you want to filter. Under Filter, in the By color pop-up menu, select Cell Color, Font Color, or Cell Icon, and then click the criteria.

Just organize your data in table (Ctrl + T) or filter the data the way you want by clicking the Filter button. After that, select the cell immediately below the column you want to total, and click the AutoSum button on the ribbon. A SUBTOTAL formula will be inserted, summing only the visible cells in the column.

In Google Sheets, conditional formatting allows you to dynamically change a cell's text style and background color based on custom rules you set. Every rule you set is created using an if this, then that statement.

The SUBTOTAL function can easily generate sums and counts for visible rows. However, SUBTOTAL is not able to apply criteria like the COUNTIFS function without help. Conversely, COUNTIFS can easily apply criteria, but is not able to distinguish between rows that are visible and rows that are hidden.

To count the cells with text in Excel, choose a destination cell and enter the formula =COUNTIF(range,criteria). Here, the range denotes the array of cells within which you want the function to act. The criteria variable denotes the condition to satisfy when counting the values.

To recap, the key differences between an XLOOKUP and a VLOOKUP are: XLOOKUP can look for values to the left and right of the lookup array, while VLOOKUP is limited to only looking for values to the right of the lookup value column.

Can you use Xlookup in conditional formatting? ›

Using XLOOKUP in a Conditional Formatting statement in Excel 365 will not function as expected when the document is Exported/Downloaded as PDF.

The XLOOKUP function searches a range or an array, and then returns the item corresponding to the first match it finds. If no match exists, then XLOOKUP can return the closest (approximate) match. *If omitted, XLOOKUP returns blank cells it finds in lookup_array.

Sort by cell color, font color, or icon

Select a cell in the column you want to sort. On the Data tab, in the Sort & Filter group, click Sort. In the Sort dialog box, under Column, in the Sort by box, select the column that you want to sort. Under Sort On, select Cell Color, Font Color, or Cell Icon.

Right-click the lowest value , point to Sort, and then select Sort By Selected Cell's Color. Right-click the highest value, point to Sort, and then select Sort By Selected Cell's Color.

The only difference between Excel SUMIFS & SUMIF functions is that SUMIFs can check for multiple criteria at once, while SUMIF can check for one criterion at a time.

The SUM function totals one or more numbers in a range of cells. SUMIF FUNCTION -The SUMIF function is a worksheet function that adds all numbers in a range of cells based on one criteria (for example, is equal to 2000). The SUMIF function is a built-in function in Excel that is categorized as a Math/Trig Function.

If you need to sum a column or row of numbers, let Excel do the math for you. Select a cell next to the numbers you want to sum, click AutoSum on the Home tab, press Enter, and you're done. When you click AutoSum, Excel automatically enters a formula (that uses the SUM function) to sum the numbers.

Select the cell with the formula and the adjacent cells you want to fill. Click Home > Fill, and choose either Down, Right, Up, or Left. Keyboard shortcut: You can also press Ctrl+D to fill the formula down in a column, or Ctrl+R to fill the formula to the right in a row.

In a range of cells or a table column, click a cell that contains the cell color, font color, or icon that you want to filter by. in the column that contains the content that you want to filter. Under Filter, in the By color pop-up menu, select Cell Color, Font Color, or Cell Icon, and then click a color.

How to have Excel automatically fill in values of a pattern based on an example? ›

If you establish a pattern by typing the full name in column C, Excel's Flash Fill feature will fill in the rest for you based on the pattern you provide. Enter the full name in cell C2, and press ENTER. Go to Data > Flash Fill, or press Ctrl+E. Excel will sense the pattern you provided in C2, and fill the cells below.

Press CTRL+HOME to select the first cell on the worksheet or in an Excel list. Press CTRL+END to select the last cell on the worksheet or in an Excel list that contains data or formatting.

Press CTRL+A. Note If the worksheet contains data, and the active cell is above or to the right of the data, pressing CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.

You can use Excel's AutoFill feature to fill the cell colors quickly. Simply drag the fill handle to the cells you want to fill and select the cell that contains the color you want to use. You'll be able to see the cells highlight as you drag. The color will fill the cells when you release the mouse button.